NACAA Voting Delegate Session Minutes

July 15, 2008

Greensboro, NC

Contents

• Actions Taken
• Call to Order
• Invocation
• Role Call
• Approval of Agenda
• Election of Officers
• 2012 Bid
• Greetings from JCEP
• NACAA Foundation Report
• Result of election of NACAA Vice President
• Scholarship Committee Report
• Treasurers Report - item 1
• Proposed 2009 - 2008 Budget for Adoption
• Committee Appointments
• Futuring Committee status and timetables
• By-Law Change
• President Elect Message

Action Items

• Betsy Greene, VT moved to accept the published agenda with one addition offered by President Fred Miller of a Report on Progress and Timelines for accomplishing Futuring Committee Report. The motion was seconded by Milton Green, WY and the motion passed.
• President Fred Miller introduced and appointed Don Drost as the parliamentarian for the Voting Delegate session.
  
• Elections
• President Fred Miller called for nominations from the floor, being none Fred declared that nominations were closed.
  
• Keith Lassiter, GA moved to approve by acclamation those candidates for offices unopposed. The motion was seconded by Betsy Greene, VT and the motion passed.
  
• Results of election was presented by President Fred Miller
• Todd Lorenz - 7
• Neil Broadwater - 49
• Stan Moore - 70
  

Stan Moore, MI was elected as the new Vice President


• Sherry Beaty, AR moved to accept the South Carolina (Charleston) bid for 2012 Annual Meeting and Professional Improvement Conference. The motion was seconded by Brian Chandler, LA and the motion passed.
  
• Chris Bruynis OH, Scholarship Committee Chair reported that the Scholarship Committee awarded $21,000 in scholarships this year; 1 group and 6 individual scholarships.
  
• Keith Mickler, GA moved to accept the Treasurers report and submit it for the official record. The motion was seconded by Regina Prunty, VA and the motion passed.
  
• Keith Rucker, GA moved to adopt the recommended budget as presented. The motion was seconded by Mike Feree, IN and the motion passed.
  
• Committee Appointments
• Craig Williams, PA moved to approve the appointment of Karen Vines as Chair of the Extension Development Council. The motion was seconded by Betsy Greene, VT and the motion passed
• Tina Savage NH, moved to approve the recommended Committee Chairs and Vice Chairs as presented by Vice President Phil Pratt. The motion was seconded by Shaney Hill, LA and the motion passed.
  
• Gary Carter, KY moved to adopt the proposed by-law change. The motion was seconded by Miles Brashier, LA and the motion passed unanimously.
  

  Article 12, section 1a - The NACAA board and associated committees are authorized to conduct official business electronically as long as the technology used allows for all participants to be positively identified while at the same time allow for the opportunity for simultaneous communication among all participants.

  
  
• Scott Gabbard, IN moved to adjourn the Voting Delegate Session. The motion was seconded by Doug Mayo, FL and the motion passed.

Call to order

The 93^rd Annual Meeting of NACAA was called to order at 8:30 a.m. by President Fred Miller in Greensboro, North Carolina.

Invocation

Phil Pratt, Vice President gave the invocation.

Role Call

NACAA Secretary Leon Church called the roll of delegates, 126 voting delegates were present and seated.

President Fred Miller introduced and appointed Don Drost as the parliamentarian for the Voting Delegate session.

Approval of Agenda

President Fred Miller asked for additions to the agenda, he added the James Devillier report on Futuring Committee timelines and progress toward implementation.

Betsy Greene, VT moved to accept the published agenda with one addition offered by President Fred Miller of a Report on Progress and Timelines for accomplishing the Futuring Committee Report. The motion was seconded by Milt Green, WY and the motion passed.

Election of Officers

Chuck Otte, Past President and Chair of the Nominating Committee gave a report from the committee and noted that all six candidates had been reviewed and interviewed and found to be acceptable. The candidates reviewed by this committee were: Phil Pratt, OK, President Elect; Stan Moore, MI, Neil Broadwater, MN, Todd Lorenz, MO, Vice President; Henry Dorough, AL, Secretary and Paul Wigley,GA, Treasurer.

President Fred Miller called for nominations from the floor, being none President Miller declared that the nominations were closed.

Nomination, seconding and candidate speeches were presented.

President Elect
Nomination by: Allen Hogan, LA
Seconded by: Bob Woods, OK
Candidate speech - Phil Pratt, OK

Vice Presidential Candidates
Neil Broadwater, MN
Nomination by: Mike Hogan, OH
Seconded by: Barry Foushee, NC
Candidate Speech - Neil Broadwater, MN

Todd Lorenz
Nomination by: Karisha Devlin, MO
Seconded by: Cynthia Gregg, VA
Candidate Speech - Todd Lorenz, MO

Stan Moore
Nomination by: Phil Durst, MI
Seconded by: Mickey Cummings, GA
Candidate Speech - Stan Moore, MI

Secretary
Nomination by: Charles Mitchell, AL
Seconded by: Dave Myers, MD
Candidate Speech - Henry Dorough, AL

Treasurer
Nomination by: Mickey Cummings, GA
Seconded by: Mike Hogan, OH
Candidate Speech - Paul Wigley, GA

Fred Miller, President noted that Chuck Otte, Past President would act as chair of the tellers (one person from each region)and further asked them to report to Chuck at that time.

Keith Lassiter, GA moved to approve by acclamation those candidates for offices that were unopposed. The motion was seconded by Betsy Greene, VT and the motion passed. Henry Dorough, AL was elected Secretary and Paul Wigley, GA was elected Treasurer by acclamation.

Voting for Vice President took place with ballots handed out to the Voting Delegates.

2012 Bid

Tim Davis, on behalf of the South Carolina Agents Association presented a power point presentation inviting NACAA to Charleston, SC for the 2012 Annual Meeting and Professional Improvement Conference. Headquarters hotel will be the Embassy Suites Hotel with three other hotels close to the North Charleston Convention Center. Free shuttles will be offered from the hotels to the convention center. Tim noted that SC had received approval from their administration to host this meeting. He introduced the co-chairs as Frank Fitzsimmons and Russell Duncan. Tim thanked Helms Briscoe for their help in putting together this bid for 2012. The dates for the 2012 meeting were suggested to be July 11-21.

Sherry Beaty, AR moved to accept the South Carolina (Charleston) bid for 2012 Annual Meeting and Professional Improvement Conference. The motion was seconded by Brian Chandler, LA and the motion passed

Greetings from JCEP

Kathy Dothage, President of NAEFCS brought greetings from the Joint Council of Extension Professionals to the NACAA Voting Delegates. She introduced Ed Jones NACDP, Karen Gagney NAE4-HA, Andy Londo ANREP, and Rick Gibson NACAA. She recapped events that JCEP sponsors, those included: Galaxy III, the 2009 Regional Workshops will be held for South & North East in Orlando, FL while the West & North Central will go to San Diego. The theme will be Ethics for Extension. She noted that Public Issues Leadership Development conference will be held April 28-30, 2009. Ms. Dothage reported that JCEP's newest project will be a program called Sustainable Communities. She noted that a presentation on JCEP will be made by the JCEP representatives during the workshops on Tuesday afternoon of this AM/PIC. She invited the members to attend that workshop.

NACAA Foundation Report

Cutis Grission, NACAA Foundation Chair reported that a written report was handed out to the voting delegates. He reported that foundation investments have not done particularly well this year but remember these are a long term investment program. He thanked everyone for their participation in raising funds for the foundation for use in presenting Scholarship money. He noted that the foundation goal has been to pay out 4% of the returns on investments each year. The Scholarship committee asked for $21,000 for support of scholarships this year. He reported that the Foundation agreed to fund scholarships at that level. He noted that the foundation feels iIt is important to keep presenting scholarships to our membership. Curtis also noted that another goal has also been to have a $1 million fund investment by the year 2025.

Result of election of NACAA Vice President

Todd Lorenz - 7

Neil Broadwater - 49

Stan Moore - 70

Stan Moore was elected as the new Vice President

Scholarship Committee Report -

Chris Bruynis, Scholarship Committee Chair reported that the committee awarded $21,000 in scholarships this year, with over $43,000 applied for. He noted that 1 group and 6 individual scholarships were awarded. He noted that the silent and live auction would be held on Tuesday evening of this AM/PIC.

Treasurers Report - item 1

• Paul Wigley, NACAA Treasurer reported that on the status of the finances of the association as compared to one year ago. According to the numbers presented on the Balance Sheet the Total Liabilities & Equity as of July, 2008 was $787,889.61 as compared to July 2007 which was $763,468.34. Paul reported that the bank in Georgia where he place the NACAA funds two years ago has not changed investment rate on out checking account, so we are doing very well with our money there. He further noted that we (NACAA) are in a conservative investment mode. He covered the several accounts of the association noting the figures in the Money Market accounts and checking accounts. Paul further reported that the organization was in good shape, but warned that the cost of doing business has gone up on everything we do. He stated the board has looked long and hard at how they can travel in the most cost effective way. Paul stated that we need to look at how the increase in travel expenses might affect future AM/PIC attendance. Keith Mickler, GA moved to accept the Treasurers report and submit it for the official record. The motion was seconded by Regina Prunty, VA and the motion passed.

Proposed 2009 - 2008 Budget for Adoption

Chuck Otte, Past President gave the budget report and offered the proposed budget as proposed by the Fiscal Committee and the NACAA Board of Directors.

Keith Rucker, GA moved to adopt the recommended budget as presented. The motion was seconded by Mike Feree, IN and the motion passed.

Committee appointments

Vice - President Phil Pratt offered the following slate of Committee Chairs, Vice Chairs and Karen Vines as Council Chair for the Extension Development Council for approval by the Voting Delegates.

Slate of Council Chair, Committee Chairs and Committee Vice-Chair Nominees

Council Chair - Extension Development Council

Karen Vines (PA)

Committee Chairs

Program Recognition Council

Professional Excellence - Gary Zoubek (North Central)

Public Relations - Keith Mickler (South)

Recognition and Awards - Todd Lorenz (North Central)

Professional Improvement Council

Agronomy and Pest Management - Johnny Whiddon (South)

Ag Econ & Community Development - Lyle Holmgren (Western)

Animal Science - Randy Mills (Western)

Horticulture and Turf Grass - Jim Hruskoci (North Central)

Extension Development Council

Early Career Development - Daniel Kluchinski (Northeast)

Teaching and Educational Technologies - Greg Hoover (South)

Agriculture Issues and Public Relations - Dan Downing (North Central)

Administrative Skills and Leadership Development - Jerry Warren (South)

Committee Vice-Chairs

Program Recognition Council

Communications

Northeast - Charles Schuster (MD)

Western - Jack Kelly (AZ)

Extension Programs

North Central - Tom Dorn (NE)

Western - Ron Patterson (UT)

Professional Excellence

Northeast - Jenny Carleo (NJ)

South - J.J. Jones (OK)

4-H and Youth

Northeast - Jeff Semler (MD)

Western - Mark Nelson (UT)

Public Relations

North Central - Mark Mechling (OH)

South - Keith Mickler (GA)

Scholarship

North Central - Alan Sundermeier (OH)

Northeast - Dwane Miller (PA)

Recognition and Awards

North Central - Larry Howard (NE)

South - Cynthia Gregg (VA)

Professional Improvement Council

Agronomy & Pest Management

Northeast - John Rowehl, (PA)

North Central - Pete Fandel (IL)

Agriculture Economics & Community Development

North Central - David Marrison (OH)

South - Ron Vick (OK)

Animal Science

Northeast - Richard Smith (PA)

Western - Randy Mills (OR)

Natural Resources/Aquaculture/Seagrant

North Central - Gary Graham (OH)

Western - Kellie Chichester (WY)

Horticulture

South - Brian Jervis (OK)

Western - Norman Nagata (HI)

Extension Development Council

Early Career Development

South - Mark Gregory (OK)

West - Matt Palmer (UT)

Teaching and Educational Technologies

South - Greg Hoover (NC)

North Central - Matt Hanson (WI)

Agriculture Issues and Public Relations

North Central - Dan Downing (MO)

Northeast - Glen Rogers (VT)

Administrative Skills and Leadership Development

Northeast - Bruce Barbour (NJ)

West - Brian Tuck (OR)

Craig Williams, PA moved to approve the appointment of Karen Vines as Chair of the Extension Development Council for a three year term. The motion was seconded by Betsy Greene, VT and the motion passed

Tina Savage NH, moved to approve the recommended Committee Chairs and Vice Chairs as presented by Vice President Phil Pratt. The motion was seconded by Shaney Hill, LA and the motion passed.

New Business

Futuring Committee status and timetables

James Devillier, Southern Region Director and Chair of the Development and Planning Committee reported that the Development and Planning committee had developed a list of the top 20 goals. He reported that the 20 goals all relate to the organization and running of this organization. It also looked at the communications of the whole association, from committees to boards, etc. James reported that the committee had developed a guideline or timeline for the completion of these top 20 goals. He noted that one area of work was to build relationships with sister associations and USDA agencies. James spend some time talking about communications and the importance of states communicating with the national association and understand that communications are two way not just national to states. He reported that the committee structure was good we just need to understand how it works and utilize it to the fullest. He reported on the new membership publication and encouraged its use.

James stated that involvement of membership was key to the success of our association. He stated that the board is committed to moving forward with the Futuring Committee Report recommendations.

By-Law Change

Fred Miller explained what the by-law change was and why this was needed.

Proposed Bylaws Change/Addition

Article 12, section 1a - The NACAA board and associated committees are authorized to conduct official business electronically as long as the technology used allows for all participants to be positively identified while at the same time allow for the opportunity for simultaneous communication among all participants.

Gary Carter, KY moved to adopt the proposed by-law change. The motion was seconded by Miles Brashier, LA and the motion passed unanimously.

President Elect Message

Rick Gibson, President Elect stated that he was grateful and pleased at all the good things you all do, for your clientele and for your association. Rick expressed that he has been impressed with Fred Miller's leadership and was pleased and proud to be following him as President. He has also thanked Leon Church for his work as Secretary over the past three years. He thanked Scott Hawbaker for his hard work and dedication to NACAA. Rick asked that we all need to thank him for his efforts for NACAA. He noted that we are effective and efficient because of him. He reminded the voting delegates that this association was a member driven organization and that they are an important part of the association and stated you are the ones who make critical decisions for our association. Rick then reviewed the accomplishments of 2007-2008. He noted that first the Electronic Journal and the importance of it to our members. He stated that we have an excellent slate of Professional Improvement opportunities here at the AM/PIC. Rick stated we have had an excellent AMPIC and asked that all offer thanks to the North Carolina delegations for there support of the 2008 AMPIC. He stated that Galaxy III will be an excellent event and encouraged those who can to attend that event as well. He noted that the board had utilized an Illuminate conference and saved money for the association. Some areas he felt needed more work building USDA and JCEP relationships and we need to continue to do that. He stated we need to continue to promote membership with our new agents. We need to use technology to communicate and understand younger agents. We need to continue to focus on professional development; he noted that Fred had challenged the committees to do one additional activity outside the AMPIC. He stated we need to reach out to new sponsors and donors. Rick stated that it will be important to look at new topics and issues to maintain relevance. As examples he noted that while at PILD we met with USDA folks on Bio-Fuels, we found they didn't understand what we do. We need to develop leadership within our association and identify those that are dependable and who want to build the organization. We have a lot to do this year we have a firm foundation and an opportunity to succeed as we look toward Oregon. Your NACAA Board, with your help, during the 2008-2009 will look for the trail that will not bog them down to move this association forward.

Fred thanked Rick and noted we have a great leader coming in as President. He thanked Rick for commenting on the challenge he had given the committees.

Scott Gabbard, IN moved to adjourn the Voting Delegate Session. The motion was seconded by Doug Mayo, FL and the motion passed.

Meeting adjourned at 10:45 p.m.

Respectfully submitted,

Leon J. Church, NACAA Secretary